Ask anyone in the industry, I’m a total SharePoint homer. I defend SharePoint in all conversations and always look for the silver lining when problems occur or when users have interface related complaints. However, I learnt from an early age that it is important to understand the good and bad to be able to have an informed discussion when the time comes.
Keeping within this theme, I have been keeping a list of items that I would love for Microsoft to improve on. Here are details on 3 of them:
1. Content Type Management
Content Types are essential to any properly deployed SharePoint environment. The issue with it is not the creation, but rather the management of it. When trying to remove a content type from an environment SharePoint doesn’t tell you where a particular content type is in use, it simply states that it is in use.
Rather than simply noting that it is in use, please tell the administrator where it is in use.
2. Inline Editing
I recently discovered this nifty feature (blush). Now that I’ve discovered it, I’ve sadly found that it has some limitations. For one, a user is not able to edit the content type of a particular item.
Although I’m sure there is a solid technical explanation for this, I suggest allowing for the editing of content types in inline editing which will greatly enhance the user interface for users that are migrating content.
3. Managed Metadata in Datasheet View
Managed Metadata is one of the BEST new features Microsoft introduced with the 2010 version of the product. As the feature is brand new, it does pose a couple of challenges specifically in the migration arena. When uploading a ton of documents (via explorer view), the users would typically view a list in “Datasheet View” and then simply bulk edit the columns. Unfortunately, columns based on Managed Metadata cannot be edited in Datasheet View.
Please enable the ability to edit columns based on Managed Metadata to be edited in the Datasheet View. This will make migrations a lot simpler, especially considering the number of clients that are coming from a choice column type of environment.
SharePoint has taken many leaps forward with each updated version. Here’s hoping that the innovation and attention to detail continues.