After visiting a potential client for an information session I decided to put together a very basic post clearing a couple of misconceptions on SharePoint licensing. Licensing is complex, sure, but a couple of things are basic and I’d like to add my voice to help clarify things for the consultants out there.
Here are a couple of one-liners, that will certainly help cut through the grey cloud of confusion:
SharePoint Foundation is free, but assumes a certain level of Microsoft infrastructure to support it e.g. Windows Server 2008, Active Directory and SQL (if you wish to have databases larger than 10GB)
SharePoint Standard CAL (client access licenses) are needed for all users when moving from SharePoint Foundation to SharePoint Standard
If you wish to enable Enterprise features for a certain group of users in your company, don’t fear, you can simply purchase Enterprise CALs for the users in need. You can therefore have a user base of 1000 (all with Standard CALs) and add 100 Enterprise CALs on top of that. There is no Enterprise server license in this scenario.
In MOSS 2007 we had the external connector. In SharePoint 2010 this has been renamed to SharePoint FIS (for Internet Sites)
SharePoint FIS has two flavours, standard and enterprise and are used for Extranets and Internet sites.
SharePoint FIS Standard is scoped for 1 domain only and has standard SharePoint features for unlimited users (via FBA / Anonymous)
SharePoint FIS Enterprise is scoped for multiple domains and has enterprise SharePoint features for unlimited users (via FBA / Anonymous)
SharePoint Enterprise is NOT a requirement to run K2.
Workflow Foundation WILL work with SharePoint Foundation, but the OOTB is very limiting. Only the three-state workflow is available.
So there you have it. A couple of practical examples of licensing scenarios that I run into on a day to day basis. If you have more questions on licensing, please feel free to contact me or one of my colleagues at IMMIX Solutions.