Let’s face it, alerts are not the most amazing feature in SharePoint. Personally, I would love it if Microsoft made the following options available for alerts:
- GUI interface to select “newsletter” template of choice.
- Give user an aggregated view of his / her alerts. Note: At present this page (/_layouts/mysubs.aspx) only shows you alerts for the site you’re in.
- Adding to the previous point, perhaps this view could be added into the MySite for ease of use?
In any event, Microsoft have a knack of doing things a certain way and generally have good reason for this. Let’s move on.
Over a period of time, you could subscribe yourself to a number of alerts and in some cases, alerts can be subscribed for you. Managing all of those alerts is very difficult if you’re doing it solely via SharePoint (for reasons explained above).
Thankfully, Outlook provides this aggregation to you and this is possible a reason why Microsoft have not invested in given this type of view via SharePoint. (“One more reason to sell that Outlook license.”)
Steps to view in Outlook
To get to this view, complete the following steps. Note: Although this is available in Outlook 2007, the steps below are for Outlook 2010:
- Open Microsoft Outlook.
- Click on “File”
- Backstage will be shown as per the screenshot below:
- Click on “Manage Rules & Alerts”. This can be found right at the bottom of the screen:
- The “Rules & Alerts” dialogue will be shown. Click on “Manage Alerts”. This is the second tab.
One of the many reasons that I simply love the Microsoft stack is for the interoperability of it all. The steps above, is another example of why Outlook has become the centre of the universe for most information workers today.
In subsequent posts, I’ll look into the other areas where Outlook and SharePoint play well together.